The Society's By-Laws and Rules

Proposed changes to The Society's By-Laws and Rules

The July RPS Journal carried a report that The Society was proposing to update its By-Laws and Rules through a vote to be taken at the Annual General Meeting being held on 30 September 2017. 

Copies of the draft, revised, By-Laws and Rules, can be found on the adjacent links. . If approved they will come into effect immediately although some aspects, for example, those dealing with Council elections will only apply when the next elections are held in 2019.

The drafts are based, in part, on the recommendations contained in the Review of Society Governance: 2016, extensive trustees’ discussions and review, and consultations with the Society's Advisory Board. They have been through several reviews and drafts by the Society’s trustees and its lawyers.

The key changes to note are:

  • Provision for electronic voting and communication, which will bring The Society into line with other comparable organisations.  This will bring significant cost-savings and is likely to encourage more members to participate in the election process, both nominations and voting.
  • An increase the length of service of the Trustees to four years with staggered terms.  This is intended to ensure a smoother transition between Council terms. 
  • Establishing a Representatives Committee to replace the existing Advisory Board.  This will comprise members from the Special Interest Groups, the Regions and the other Standing Committees (see below).  The objective is to strengthen the working relationship between the different parts of The Society and Council.  Alongside this is formalising the position of Society committees.
  • To introduce the position of President-Elect which will replace the current role of Vice-President.  This will not only remove any uncertainties over succession but will also ensure that the incoming President is better prepared for their future role.
  • An increase in the minimum number of members needed to call for an Extraordinary General Meeting (EGM) to ensure that only those issues commanding reasonable support can be brought to an EGM.
  • The opening of co-options to Council to any Society member

The Representatives Committee will be structured as below. The trustees consider that smaller body, in control of its own agenda and appointing its own chair, and bringing in representatives from other key areas of the Society such as Distinctions and the standing committees, will be more effective in advising Council than the present Advisory Board which numbers more than 40 representatives. The separate Regional Organiser and Group chair meetings will continue to meet separately. 

Position

Notes

Number

Chair

The members of the Representatives Committee will nominate the chair, whose appointment will be ratified by Council. The role will not be filled by the President.

1

Regional reps

Nominated by the Regional Organisers and filled from the Regional Organisers                              

2

Special Interest Group reps

Nominated by the Special Interest Group Chairs, and filled from the Group Chairs                      

2

Overseas member representative

Appointed by Council in consultation with the Society’s Chapters          

1

Committee Chairs

Awards, Distinctions, Finance, Education, Science

5

Co-opted members

Maximum of 3

3

Non-voting attendees

Volunteer Coordinator (to provide a link with staff), and PAGB representative (maintaining historical link)

2

Total possible attendance:

16

The detailed implementation of the By-laws and Rules will be made, as now, through the Society’s Management Procedural documents. These will be published following their approval by the trustees if the new By-Laws and Rules are adopted by the membership.

In terms of timelines: the August Journal will contain the formal AGM agenda which will include a resolution to adopt the proposed By-Laws and Rules. Copies of the final versions will be published at the same time and on the website from 1 August. 

If you have any comment or questions please contact me so that they may be answered and passed to the trustees. 

Dr Michael Pritchard FRPS
Chief Executive
The Royal Photographic Society

e: director@rps.org
t: 01225 325730